All community fair participants are required to register with Kemptville Pride. Due to Covid-19, we are not sure if our parade will proceed on June 6th as scheduled, but we WILL have our pride event as soon as we can get back out into the world.
Community Fair exhibition hours are:
DATE TO BE DETERMINED from 1:00 PM – 4:00 PM
Setup will take place at the following times:
DATE TO BE DETERMINED from 9:00 AM – 12:00 PM
DATE TO BE DETERMINED from 4:00 PM to 6:00 PM
Kemptville Pride wants every visitor to the Community Fair during advertised hours to enjoy the full fair experience. All booths MUST remain active and in place until 4:00 PM. Vehicles will be allowed access to the exhibit area from 4:00 PM. You will be sent information on how to access your exhibit booth area with a vehicle one week prior to the event.
Registration and Check-In
There will be no check-in/registration tent. Head directly to your assigned location no later than 10:00 AM. A exhibit coordinator will visit your booth between 10:00 AM and 11:00 AM to review your setup and answer questions.
The Community Fair
The Community Fair takes place in Riverside Park near the skateboard park and community pool.
We will send your booth location one week prior to the event.
We are not able to offer information about booth location prior to that time.
We are not able to guarantee or reserve specific locations.
BOOTH DETAILS, RULES & REGULATIONS
What’s not included
Please see the enclosed “Social Handles & Hashtags” document for Kemptville Pride and its partners’ social media handles and hashtags. We encourage you to use these for your social posts during the Pride Community Fair to increase your visibility and engagement.
You will be sent information on how to access your exhibitor area with a vehicle one week prior to the event.
We are unable to provide parking for exhibitors close to the exhibit area. Please unload and use the designated parking lots or other parking areas that may be available.
Authority of Kemptville Pride
Kemptville Pride reserves the right to refuse exhibition in the Community Fair, registered or unregistered, for any reason. Reasons may include but are not limited to:
groups whose mission, entries, themes, or any other element of their entry are deemed inappropriate, disrespectful, discriminatory, has violent themes, advocates violence or hate against any group; disobeying Parade rules, disrespecting or disobeying Parade organizers; or posing a threat to public safety.
Authority Vested by Pride
Requirement to Abide
The Parade and Community Fair is in Kemptville Pride’s name, and we are here to ensure a safe and orderly fair. The authority vested in Kemptville Pride extends to check-in and set-up staff, volunteers, barricade staff, and all other festival staff.
SAFETY, SECURITY & ACCESSIBILITY
Accessible washrooms will also be available, with more info to come. We recommend having your 2 chairs in front of your table, and offering their use to those needing a rest. This has the added benefit of making your booth more approachable. Questions can be directed to firstname.lastname@example.org.
Portable restrooms (“porta potties”) will be stationed along Prescott Street and at Riverside Park.
Volunteers trained with First Aid and the use of Naloxone will be available throughout the site. The location of the first aid station will be sent in one week before the event.
The Parade and Community Fairl is a “rain or shine event.” We expect all exhibitors to be present regardless of weather conditions, and no refunds are offered on account of weather. In the event that weather poses a safety or security risk, Kemptville Pride will notify exhibitors of any changes via email.
Please stay hydrated! Please bring and drink plenty of water. Even on cloudy days, the sun’s rays can be harmful.
Be aware of signs of heat exhaustion:
If you are concerned, please seek medical advice from Capital Pride’s on-site medical services.
Safety & Security
Ontario Provincial Police, St. John’s Ambulance and the Kemptville Fire Department will be onsite to ensure the safety of Parade and festival goers and exhibitors. Please call 911 immediately if you feel your’s or someone else’s personal safety or security is at risk.
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