Exhibit at the Community Fair

REGISTRATION

All community fair participants are required to register with Kemptville Pride. Due to Covid-19, we are not sure if our parade will proceed on June 6th as scheduled, but we WILL have our pride event as soon as we can get back out into the world.

 

SCHEDULE

Community Fair exhibition hours are: 

DATE TO BE DETERMINED from 1:00 PM – 4:00 PM

 

Setup Hours

Setup will take place at the following times:

DATE TO BE DETERMINED from 9:00 AM – 12:00 PM

 

Teardown Hours

DATE TO BE DETERMINED from 4:00 PM to 6:00 PM

Kemptville Pride wants every visitor to the Community Fair during advertised hours to enjoy the full fair experience. All booths MUST remain active and in place until 4:00 PM. Vehicles will be allowed access to the exhibit area from 4:00 PM. You will be sent information on how to access your exhibit booth area with a vehicle one week prior to the event.

 

Registration and Check-In

There will be no check-in/registration tent. Head directly to your assigned location no later than 10:00 AM. A exhibit coordinator will visit your booth between 10:00 AM and 11:00 AM to review your setup and answer questions. 

 

LOCATION

 

The Community Fair

The Community Fair takes place in Riverside Park near the skateboard park and community pool. 

 

Booth Location

We will send your booth location one week prior to the event.

We are not able to offer information about booth location prior to that time.

We are not able to guarantee or reserve specific locations.

 

BOOTH DETAILS, RULES & REGULATIONS

 

What’s included

  • A 10’x10’ area on the grass
  • A 6’ table and 2 chairs. 

 

What’s not included

  • No tent is provided. You are welcome to bring your own tent, however it must be weighted to withstand adverse weather and be no larger than 10’x10’, unless otherwise approved.
  • A 6’ table and 2 chairs.
  • No electricity or water is provided to your booth. If you require electricity and/or water, contact julia@itmevents.ca for pricing and information.

 

Commerce

  • No food or beverages may be sold in your booth/space.
  • Only those who have registered to sell goods or services may do so.
  • No merchandise using the Kemptville Pride logo is allowed.
  • We encourage all merchants who are processing payments to offer Shopify POS or similar onsite card payment options.

 

SOCIAL MEDIA

 

Please see the enclosed “Social Handles & Hashtags” document for Kemptville Pride and its partners’ social media handles and hashtags. We encourage you to use these for your social posts during the Pride Community Fair to increase your visibility and engagement. 

 

ACCESS

You will be sent information on how to access your exhibitor area with a vehicle one week prior to the event.

 

PARKING

We are unable to provide parking for exhibitors close to the exhibit area. Please unload and use the designated parking lots or other parking areas that may be available.

 

AUTHORITY

 

Authority of Kemptville Pride

 

Sole Discretion 

Kemptville Pride reserves the right to refuse exhibition in the Community Fair, registered or unregistered, for any reason. Reasons may include but are not limited to:

groups whose mission, entries, themes, or any other element of their entry are deemed inappropriate, disrespectful, discriminatory, has violent themes, advocates violence or hate against any group; disobeying Parade rules, disrespecting or disobeying Parade organizers; or posing a threat to public safety.

 

Authority Vested by Pride

 

Requirement to Abide

The Parade and Community Fair is in Kemptville Pride’s name, and we are here to ensure a safe and orderly fair. The authority vested in Kemptville Pride extends to check-in and set-up staff, volunteers, barricade staff, and all other festival staff.

 

SAFETY, SECURITY & ACCESSIBILITY

 

Accessibility

Accessible washrooms will also be available, with more info to come. We recommend having your 2 chairs in front of your table, and offering their use to those needing a rest. This has the added benefit of making your booth more approachable. Questions can be directed to julia@itmevents.ca.

 

Restrooms

Portable restrooms (“porta potties”) will be stationed along Prescott Street and at Riverside Park.

 

First-Aid

Volunteers trained with First Aid and the use of Naloxone will be available throughout the site. The location of the first aid station will be sent in one week before the event.

 

Weather

The Parade and Community Fairl is a “rain or shine event.” We expect all exhibitors to be present regardless of weather conditions, and no refunds are offered on account of weather. In the event that weather poses a safety or security risk, Kemptville Pride will notify exhibitors of any changes via email.

 

Health

Please stay hydrated! Please bring and drink plenty of water. Even on cloudy days, the sun’s rays can be harmful.

  • Wear lightweight, light-colored, loose-fitting clothing, and a wide-brimmed hat.
  • Use a sunscreen with an SPF of 30 or more and reapply every 2 hours or more.
  • Drink extra fluids. To prevent dehydration, drink plenty of water, fruit juice, or vegetable juice per day. Because heat-related illness also can result from salt depletion, it may be advisable to substitute an electrolyte-rich sports drink for water during periods of extreme heat and humidity. Ask your doctor about the best types of fluid and how much you should be drinking.
  • Avoid fluids containing either caffeine or alcohol, because both substances will enhance dehydration.
  • If you have epilepsy or heart, kidney, or liver disease, are on a fluid-restricted diet, or have a problem with fluid retention, check with your doctor before increasing liquid intake.

 

Be aware of signs of heat exhaustion:

  • Confusion
  • Dark-colored urine (a sign of dehydration)
  • Dizziness
  • Fainting
  • Fatigue
  • Headache
  • Muscle or abdominal cramps
  • Nausea, vomiting, or diarrhea
  • Pale skin
  • Profuse sweating
  • Rapid heartbeat

If you are concerned, please seek medical advice from Capital Pride’s on-site medical services.

 

Safety & Security

Ontario Provincial Police, St. John’s Ambulance and the Kemptville Fire Department will be onsite to ensure the safety of Parade and festival goers and exhibitors. Please call 911 immediately if you feel your’s or someone else’s personal safety or security is at risk. 

 

Register