2020 Kemptville Pride Parade Participant Information Package
Due to Covid-19, we may have to reschedule the June 6th date for the parade, but we WILL go ahead with our events as soon as we are able to go back out into the world!
All parade participants are required to register with Kemptville Pride. The deadline to register for the 2020 Pride Parade is yet to be determined, but the following is the information you will need.
Each group must designate one person to act as Group Leader. Groups that have both a vehicle and marching contingent will require two group leaders.
● This leader acts as the official go-between for all matters.
STAGING & ON-SITE CHECK IN
Kemptville Pride is responsible for preparing the parade line-up. Due to the significant number of registrants, we do not accept requests for specific placement in the parade. Instead, Kemptville Pride works to ensure the entire parade is lively and animated by balancing vehicles and marching groups and staggering groups with music. Requests will be considered for community groups that wish to be close to partner organizations.
Each group is assigned a call time. Your call time will be sent to you one week prior to the parade.
Call Time A: 12:15 PM
Call Time B: 12:30 PM
Call Time C: 12:45 PM
Call Time for Marchers: 12:50 PM
With many floats to coordinate and place, it is vitally important that you show up at your designated call time. You may be denied entry to the parade and forfeit your registration fee if you are late. Please do not show up more than 10 minutes before your call time.
All groups will receive a parade license at registration. This license must be in possession of the group leader at all times during the parade. Failure to show the parade license on request will result in immediate expulsion from the parade.
Large Vehicle Registrants
Vehicle Team Leader: Your group’s Vehicle Team Leader and Vehicle Driver will check-in at the Large Vehicle Table at your assigned call time. The check-in table is located at the front of Parish Hall.
What you need to bring:
Marching Team Leader: Your group’s Marching Team Leader will check-in at the Large Vehicle table located at the front of Parish Hall. The Marching Team Leader will be assigned a staging area in the Marchers’ Zone in the Parish Hall Parking Lot.
Small Vehicles Registrations
Vehicle Team Leader: Your group’s Vehicle Team Leader and Vehicle Driver will check-in at the Small Vehicle table at your assigned call time. The check-in table is located at the front of Parish Hall.
What you need to bring:
Marching Team Leader: Your group’s Marching Team Leader will check-in at the Small Vehicle table located at the front of Parish Hall. The Marching Team Leader will be assigned a staging area in the Marchers’ Zone in the Parish Hall Parking Lot.
Marching Groups Day-of Registration: Your group’s Marching Team Leader will check-in at the Marching Group table located at the front of Parish Hall. The Marching Team Leader will be assigned a staging area in the Marchers’ Zone in the Parish Hall Parking Lot.
The parade starts at 1:00 PM:
The first groups enter the parade at 1:00 PM
The first groups finish the parade by approximately 1:45 PM
The last group enters the parade at approximately 1:30 PM
The last group finishes the parade at approximately 2:15 PM
Entering the parade
All vehicles and marching groups enter the parade at Concession Street. The entrance intersection will be managed by a parade coordinator. Large vehicles, small vehicles and marching groups will all be merged into the parade in a predetermined order. Groups with both a vehicle and marching contingent will be merged into the parade at the same time. When you are at the front of the line, groups wait for the parade coordinators to call you into the parade. They will be equipped with megaphones and will have marshals to assist your entry. You MUST follow all instructions from the parade coordinators and their marshals.
The parade route
The parade begins at Concession Road at College Road. Our Parade Coordinators will be in the middle of the intersection calling in groups. You must follow the instructions of the Parade Coordinators. The parade heads left on Prescott Street from Concession Road. The parade heads through downtown, turning left at the second entrance to Reuben Crescent (by CIBC) and heads into Riverside Park. The parade ends at the Community Fair location in the park by the skateboard park and the community pool.
Exiting the parade
Once you have arrived at the Community Fair location vehicles will continue around the loop in the parking lot and exit back out to Reuben Crescent. We ask that as the parade makes its way through Riverside Park that vehicles and marchers stay to the right of the road so that we can continue smooth flow of vehicles and marchers exiting the parade on the left side of the road. Everyone is encouraged to stay at the Community Fair following the parade however there is no room for parking vehicles in the park. Please move vehicles to a designated parking lot or to other surrounding parking areas.
Large Vehicle Safety Walkers
Each Large Vehicle entry must have 4 Safety Walkers – one for each corner of the vehicle. Safety Walkers must remain with the float for the duration of the parade. The job of the safety marcher is to walk near their designated corner of the vehicle but far enough away to ensure their own safety, and ensure people are kept away from the vehicle and out of the vehicle blind spots at all times – safety is their job. The Safety Walker at the front of the vehicle must walk far enough forward and to the side so that the driver can see them at all times. Those at the back must maintain eye contact with the driver using the side mirrors and ensure the driver can see them. Safety marchers are not permitted to distribute material, must not ride on floats, must not wear costumes that limit their vision or movement, or otherwise be distracted from their task of safety. If you want to distribute materials, you will need additional marchers for this task.
Sound Systems & Generators
Registration for using a sound system
All groups wanting to use any type recorded music, sound system, or live music must indicate their use of sound in advance on their registration form and must pay an additional Music Fee, which is used to defray the costs to Kemptville Pride for SOCAN fees. This must be done in advance, changes to entries, including adding music, will not be permitted on the day of the parade.
Due to Municipal of North Grenville sound bylaws, float sound must not exceed 80 dB, regardless of time of day. This includes sound from sound systems, generators, vehicles, and other sound sources.
When setting up and testing your sound system please be considerate to neighbours and other parade groups by limiting both the length and volume of the sound test. Music can be played once you begin to enter the parade at Concession Road. Music should be turned off as you enter Riverside Park.
Generators are often used to power sound and light on floats. Generators must be mounted outside of vehicle cabs or passenger compartments in such a manner that exhaust from the generator is moving away from the float itself and float riders.
ADDITIONAL RULES AND REGULATIONS
Authority of Kemptville Pride
Kemptville Pride reserves the right to refuse entry into the parade for groups, registered or unregistered, for any reason. Reasons may include but are not limited to: floats or groups whose mission, entries, themes, or any other element of their entry are deemed inappropriate, disrespectful, discriminatory, has violent themes, advocates violence or hate against any group; disobeying parade rules, disrespecting or disobeying Parade organizers; or posing a threat to public safety
Authority Vested by Pride – Requirement to Abide
The Parade Permit is in Kemptville Pride’s name, and we are here to ensure a safe and orderly parade. The authority vested in Kemptville Pride extends to Parade check-in and set-up staff, volunteers, barricade staff, and all other parade staff.
One Group = One Brand
Each group registered is entitled to display the brand under which they registered and their subsidiaries, if applicable (eg: TJX with HomeSense, Winners, and Marshalls brands). No other brands, logos, or acknowledgement of sponsorship may be displayed. No third-party brands are to be displayed.
EXCEPTION: Large vehicle tow vehicles, such as bobtail tractors, are not required to cover company logo on the door, provided the logo is permanently affixed to the door and does not appear elsewhere on the float.
Use of Kemptville Pride Brand
No group may use or display the logo, trade name, or other marks of Kemptville Pride without previous written authorization from Kemptville Pride.
Soliciting for Donations
Kemptivlle Pride reserves the exclusive right to solicit or collect donations during setup, during the parade, and during take-down.
Only Pride and groups specifically authorized by Pride to collect on their behalf may solicit, accept, or collect donations along the parade route.
No groups may solicit or accept donations along the parade route for fundraising or any other purpose.
Selling along Parade Route
No group may offer anything for sale, accept money for goods, peddle, or otherwise sell anything during setup, during the parade, and during take-down.
DISTRIBUTION, LITTERING, AND ENVIRONMENTAL PROTECTION
The following rules have been established regarding the distribution of materials. Kemptville Pride reserves the right to deny any group the privilege of distributing materials during the parade. A sample of materials for intended for distribution must be presented at the Check-In table. Materials that are discriminatory, advocate violence, show full frontal nudity, or are otherwise deemed inappropriate will not be permitted.
Distribution of Food
Politicians running for office may march and distribute materials in the parade but may not campaign or solicit donations along the parade route.
SAFETY, SECURITY, and ACCESSIBILITY
Accessibility information will be available from the Kemptville Pride Parade registration tables. Accessible washrooms will also be available, with more info to come. Additional information on accessibility will be sent out closer to the event.
Portable restrooms (“porta potties”) will be stationed in Riverside Park.
Volunteers trained with First Aid and the use of Naloxone will be available throughout the site. The location of the first aid station will be sent the week prior to the event.
The Parade is a “rain or shine event.” No refunds are offered on account of weather. In the event that weather poses a safety or security risk, Kemptville Pride will notify exhibitors of any changes via email.
Please stay hydrated! Please bring and drink plenty of water. Even on cloudy days, the sun’s rays can be harmful.
Be aware of signs of heat exhaustion:
If you are concerned, please seek medical advice from Kemptville Pride’s on-site medical services.
Safety & Security
Ontario Provincial Police, St. John’s Ambulance and the Kemptville Fire Department will be onsite to ensure the safety of Parade and festival goers and exhibitors. Please call 911 immediately if you feel your’s or someone else’s personal safety or security is at risk.
BUILDING A FLOAT
Ideas for Marching Groups
Marching Bands / Flag Bearers / Dancers
Ideas for small vehicles, large vehicles, and floats
Where to Buy Supplies
Copyright © Kemptville Pride. Design by Psychlinks Web Services. All rights reserved.